Woman turns herself in after being accused of stealing $750k from medical practice
Source: Dayton 24/7 Now (WKEF)
Jamie Grant, a former business manager at Nephrology Associates of Ohio in Montgomery County, is accused of embezzling more than $834,000 from the medical practice over several years. In her trusted role, she allegedly had broad access to the practice’s finances and used that authority to divert substantial sums of money for her personal use. Investigators say the theft included unauthorized transfers and payments that were concealed within the practice’s normal financial activity, at first making the losses look like ordinary business expenses while the doctors believed the practice was simply underperforming.
According to the Montgomery County Sheriff’s Office, the discrepancies eventually triggered a closer review of the practice’s books, which revealed large, unexplained losses tied back to Grant’s activities. After an investigation, she was charged with aggravated theft, a second-degree felony, and later turned herself in to law enforcement, where she was booked into jail to face the charges. For practice owners, the case underscores the risks of concentrating too much financial control in one employee’s hands without independent oversight, as well as the importance of routine audits, dual controls over payments and payroll, and timely investigation of any unexplained downturns in profitability or irregularities in financial reports.
How to Protect Your Medical Practice
- Separate financial duties so no single person can post a payment, issue an adjustment, and prepare the bank deposit.
- Have the owner or an outside bookkeeper reconcile bank statements against posted collections every month — never the person who handles the money.
- Review a report of all write-offs, adjustments, and voided claims by user each week and require a written reason for anything unusual.
- Monitor refunds, credit balances, and new vendors or payroll changes, and require owner approval before funds leave the practice.
- Layer in continuous monitoring like Dolos so anomalies are flagged the day they happen instead of years later during an audit.
Protect Your Practice from Employee Fraud
Cases like this happen every day. Dolos helps healthcare practices detect and prevent internal fraud before it costs you thousands.
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