Medical practice business manager accused of stealing more than $834K, wanted by deputies
Source: WHIO-TV
Jamie Grant, a 45-year-old business manager at a medical practice in Montgomery County, Ohio, exploited her position handling billing and payroll to steal over $834,000 over several years. She made numerous unauthorized transactions, diverting the practice's funds to cover her personal expenses. The theft went undetected until the practice grew suspicious of financial irregularities.
In July 2025, the practice reported the concerns to the Montgomery County Sheriff’s Office, sparking an investigation that uncovered the full extent of Grant's scheme. During questioning, Grant admitted to the misappropriation. A grand jury indicted her on one count of aggravated theft over $750,000, and a warrant was issued for her arrest, though she remains at large as of late 2025. Practice owners can learn the critical importance of segregating financial duties, conducting regular audits of billing and payroll records, and promptly investigating any unusual transactions to prevent such insider thefts from escalating.
How to Protect Your Medical Practice
- Separate financial duties so no single person can post a payment, issue an adjustment, and prepare the bank deposit.
- Have the owner or an outside bookkeeper reconcile bank statements against posted collections every month — never the person who handles the money.
- Review a report of all write-offs, adjustments, and voided claims by user each week and require a written reason for anything unusual.
- Monitor refunds, credit balances, and new vendors or payroll changes, and require owner approval before funds leave the practice.
- Layer in continuous monitoring like Dolos so anomalies are flagged the day they happen instead of years later during an audit.
Protect Your Practice from Employee Fraud
Cases like this happen every day. Dolos helps healthcare practices detect and prevent internal fraud before it costs you thousands.
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